Google Docs – How to Share Your Document With Others
One of the many things Google Docs allows you to do is to share your documents with others, such as your co-workers or family members. Google makes it pretty easy to do this too. You can share your documents, photos, just about anything that you can save to your Google Drive. Let’s begin…
To start with, you’ll need a document (Google Doc, Google Sheet, etc.) on your Google Drive account. In the below screenshot (figure 1), you’ll notice that I’ve selected the first file in the “Shared Docs” folder. It’s highlighted in blue because it’s selected. In this screenshot, you’ll notice the two icons that indicate the document is being shared already. We can still add or take away people from our shared document by following the same steps as adding people. Next, we need to click on the Share button.
TIP: I created a folder named “Shared Docs” that I place all my documents in that I’m currently sharing. This way, I can go in and see which ones I’m sharing.
Once you click on the Share button, you should get a window that opens up that looks similar to the one in figure 2. You’re going to enter the email address of the persons you wish to share the document with. The pencil means you are giving them editing rights. The level of access is given by the button on the right of the email address field (see figure 2). The choices are:
- Edit – They can make changes to the document.
- Comment – They can only make comments on the document. They cannot make any changes to the document.
- View Only – They can only view the document (read it).
When you’re finished adding the people you want to share the document with, click on the Send button (the Done button is replaced with the Send button once you have name(s) in the text field. That’s it!
Remember, there is ALWAYS more than one way to do things with computers. If you’d like to add something or comment about the article, please comment below or send me an email directly to me via my contact page.